As a copy editor, it`s important to pay attention to every aspect of language usage, including monitoring for contractions. Contractions are a way of shortening two words into one to create a more colloquial and conversational tone. While they can be used effectively in some contexts, they are not always appropriate for formal writing.
In order to monitor contractions manually, follow these steps:
Step 1: Look for contractions
The first step is to simply look for contractions throughout the text. Start at the beginning and read through slowly, keeping an eye out for any words that have been combined using an apostrophe, such as “don`t,” “can`t,” or “won`t.” Also, make sure to look for other common contractions like “it`s” or “they`re.”
Step 2: Determine if the contraction is appropriate
Once you`ve identified a contraction, the next step is to determine whether or not it is appropriate for the context of the text. Consider the tone and formality of the writing, the intended audience, and the purpose of the text. If the writing is meant to be formal or professional, contractions may not be appropriate.
Step 3: Decide whether to keep or change the contraction
If you determine that a contraction is not appropriate for the context of the text, it`s time to decide how to change it. In some cases, you may simply need to replace the contraction with the two full words (e.g. “do not” instead of “don`t”). In other cases, you may want to rephrase the sentence entirely to eliminate the need for a contraction.
Step 4: Check for consistency
Finally, it`s important to check for consistency throughout the text. If you decide to remove contractions from one part of the text, make sure they are removed consistently throughout. Inconsistent use of contractions can be distracting for readers and make the text seem unprofessional.
Overall, monitoring contractions manually is an important part of ensuring that text is appropriate for the desired tone and audience. By following these steps, you can effectively identify and manage contractions appropriately.